The Office of the Club Director
An Office of Club Director shall be headed by a Club Director. The Club Director shall have the primary responsibility of maintaining communication with clubs, and as such, shall act in an advisory role to club leaders. The Club Director shall plan and execute training's for club leaders by collaborating with Student Affairs at least once a semester. The Club Director shall collaborate with student organizations to increase social life and student activities on campus.
Important Club Dates
How do I open and register a club?
Fill out the paperwork and submit it to SAIL: firstname.lastname@example.org (BE AWARE OF THE DEADLINES)
Petition - You must collect signatures from 25 currently enrolled Brooklyn College students who are committed to become members and/or interested in serving on the executive board.
Sample can be found here
Constitution - Develop a constitution that outlines the procedures that clearly define the club/organization’s methods of conducting business.
Sample can be found here
E-Board - Fill out the positions of the club leaders (President, VP, Secretary, Treasurer, Club Connector)
Sample can be found here
Wait for the paperwork to be reviewed
Club affairs will reach out with any issues with constitution.
Club affairs will schedule a meeting with club rep and the club affairs council
If approved SAIL will reach out with instructions
Folder with all documents and guidelines can be found here
How to Re-register a club?
REGISTRATION begins April 3rd, 2020 9:00am and will end May 1st, 2020 5:00pm !!!! For those of you who don't know, Registration is an online application that organizations complete every Spring semester in order to maintain their active status for the following academic year. During this time, clubs have elections to elect their new Executive Board (E-board) and complete all the necessary paperwork to transition seamlessly into the next year. Elections should happen prior to submitting registration but can take place during the month window of Registration. Elections are held to elect members for your club’s/ organization’s E-board for the Fall 2020- Spring 2021 academic year and due to remote working/learning, should take place on your Bulldog Connection portal. If you are unfamiliar with how to hold online elections, a how to guide can be found in the Documents section on the Information About Student Organizations Bulldog Connection page. A link is provided below:
Be sure to join as a member on the Page, in the event that the link doesn't work.
Once your organization complete Elections, you are able to move forward with Registration. The link to the Registration application can be found on your Organization's page and will take the form of a BLUE BUTTON under the club's name and will say "Re-Register this Organization." After clicking on the blue button, you will be transferred to the application which has twelve steps that need to be completed. As we transition to remote working/learning, we have made some changes to the Registration process that we would like you to be aware of. If you have completed Registration before, you will be aware that there are some physical aspects to Registration, specifically, submitting a constitution, SPARC certificates, and Signature Cards that usually require in person contact and we've amended those aspects. Please see below for those changes:
Last year all organizations must upload a digital version of your club’s constitution and if they didn't have a copy they could request a copy in person. However, now we've instilled a reminder that should we return to campus next semester, an updated constitution must be uploaded or the club's portal will be frozen.
This is also applicable to the Signature Cards. Each organization's President and Treasurer are required to complete a Signature card in Central Depository located in 314 Student center. This year, you will complete an acknowledgment that you must complete this should we return to campus next semester or risk your club's portal being frozen.
Remember that you will have to complete SPARC (Sexual & Interpersonal Violence Prevention And Response Course) Training. An Acknowledgment will also be included in Registration. After you submit registration your EMPL ID will be uploaded and you will have to complete the training and submit the certificate via email (a PDF or JPEG version) to StudentAct@brooklyn.cuny.edu.
Please be aware when adding or inviting members to your organization’s roster, remember that the invitation will be sent to the student’s Brooklyn College email unless the student changes their Bulldog Connection profile to their preferred email.
If you have any questions, or are confused by any aspect of Registration, please feel free to email us back, at StudentAct@brooklyn.cuny.edu
The Club Affairs Council
A Club Affairs Council shall have jurisdiction over relations with Club board members; issues between clubs and the administration, and issues concerning club registration. The Council shall have the power and duties to review all Charter Requests and existing charters adhering to Section 2.17 in the USG Bylaws, shall review all violations by duly-chartered student organizations and shall be charged with maintaining good relations with and providing advice to club leaders in matters such as club registration, elections, recruitment, event planning, and club funding.
The The Council consists of five (5) undergraduate students members chaired by the Club Director
2021-2022 USG Club Affairs Council Members:
Maria Jose Romero Urquijo
Allegra Marie Timsit
The powers and duties to approve or deny charter requests and to revoke or mandate edits to existing charters shall be vested in the Club Affairs Council. The Club Director shall maintain a Charter Request Process, including a constitution template for prospective student organizations to follow, an interactive review process during which the submitters are able to make edits to their request, and a Charter Approval Meeting between the Club Affairs Council and one or more of the submitters, no later than four (4) weeks after the date of the submission.
An organization’s charter request shall be approved or denied by the Club Affairs Council. The Councils decision on any charter request will be based solely on the clubs submission of a properly completed Constitution and its demonstration of a bona fide intent to sponsor programs, activities, or events for students at Brooklyn College. Upon the approval, denial, or revocation of a charter, the Club Affairs Council shall submit a written report, signed by the Club Director, to the President with the charter or charter request, the vote taken, and the reasons for the Council’s decision. In the event the Council denies or revokes a Clubs Charter, the club may appeal the decision to the Director of Student Affairs. All appeals must be in writing and must be submitted within ten (10) business days of the decision. A constitution approved by the Council and signed by the Club Director shall constitute a valid USG charter and as such, shall enable a student organization to register undergraduate students as official members, hold elections for executive board positions, receive Student Activity Fee Monies from USG, and hold events on and off campus.
In order to revoke or revise an existing charter, the Council must hold a Charter Review Meeting. Upon investigation and four-fifths (4⁄5) vote of the Council, a student organization may be found in violation of the USG Constitution, the USG Bylaws, or law generally. Such a violation shall constitute ground for the suspension of the offending organization’s charter. Such violations include but are not limited to violating the terms of a USG grant, denying a student membership or access to an event on any discriminatory basis, hazing, charging mandatory membership dues, misuse of the Student Activity Fee, and incitement of violence. Upon the suspension of an organization, the Council shall provide for the offending organization to restore their charter by establishing reasonable criterion by which to judge the organization’s subsequent validity. A suspended organization shall not be allowed to register new members, access the funds in their Brooklyn College Central Depository account, or hold official events on or off campus.
To be more accessible to students, we are hosting weekly forums (online or on campus), that would allow direct and personal interaction with your representatives in USG. During these forums, we plan to answer questions, explain our progress on projects, announce upcoming events and programming, address current issues of the undergraduate students, and promote clubs and student orgs that are doing good work for our community.